This year, I'll be stepping into a new role which I have never done before, motherhood!

It's going to be challenging, tiring, also brand new and hopefully rewarding in many ways.

Although I have never done this before, everyone has reassured me that it will be my best experience yet and I’m excited for this next chapter.

As I navigate my third trimester (in the middle of the Australian summer heat mind!) I have also had to prepare myself, my boss and my team to head off on Maternity Leave.

I appreciate that preparing for this kind of transition can be different for everyone in many ways due to the role you work in and the industry and company you work for, however during my research and planning there are some key tips and things to consider that I have found and think would be useful to most others in a similar position to myself:

1. Give Your Employer Plenty of Notice

As soon as you’re comfortable sharing the news of your pregnancy, talk to your supervisor about your plans for maternity leave. Ideally, you should give at least 3-4 months' notice to allow plenty of time for adjustments. This is especially important for companies that require you to submit formal paperwork or have specific processes in place.

What to do:

• Set up a meeting with your manager to discuss your leave.
• Review your company's maternity leave policies (paid/unpaid leave, FMLA, etc.).
• Confirm the expected dates for your leave and any flexibility around them.

2. Create a Detailed Transition Plan

A detailed transition plan is key to ensuring that your absence is as seamless as possible. It’s your opportunity to hand over your responsibilities in an organised and thoughtful way.

What to do:

• List your current projects and deadlines.
• Identify key tasks and duties that will need to be handed off.
• Assign team members to take over specific tasks, and ensure they have all the information they need to proceed.
• Include login details, file locations, and any essential documents for your replacement(s).
• Set up meetings with colleagues to walk them through ongoing projects.

Pro Tip: Try to wrap up or transition projects well before your due date to avoid a last-minute rush.

3. Update Your Calendar & Set Clear Boundaries

The last thing you want is to be constantly interrupted by work emails or phone calls during your maternity leave. Setting clear boundaries and updating your calendar will help you and your team stay on the same page.

What to do:

• Set up an out-of-office auto-reply for your email with clear instructions on how to contact someone in your absence.
• Block out your maternity leave dates on your calendar and notify the team of any final meetings or commitments.
• Designate someone to handle urgent matters or emergencies that may arise during your leave.

4. Prepare Financially for Your Leave

Maternity leave often comes with a reduction in income, so it's crucial to financially prepare ahead of time. Understanding what your employer offers and how your benefits are structured can make all the difference.

What to do:

• Review your company’s maternity leave benefits (paid vs. unpaid, duration, etc.).
• Set aside an emergency fund to cover the time you're on leave.
• If applicable, apply for short-term disability benefits or government support programs (like parental leave benefits).
• Plan for additional expenses, including baby-related costs, and adjust your budget accordingly.

5. Train & Empower Your Team

Once you’ve identified the people who will be taking over your duties, make sure you give them the tools they need to succeed while you’re on leave. It’s not only about handing off tasks but ensuring they feel empowered and confident in managing your workload.

What to do:

• Offer to train colleagues or share written guides on how to complete tasks or troubleshoot any issues that may arise.
• Provide a list of important contacts and resources they may need.
• Be open to questions and clarifications in the weeks leading up to your leave.

Pro Tip: You might want to consider scheduling "check-in" calls or meetings (before you leave) with your colleagues to ensure they are clear on what needs to be done.

6. Plan for Post-Leave Transition

Maternity leave is temporary, and it’s helpful to have a strategy in place for reintegrating back into the workforce once your leave is over. This includes planning for a balanced return to work and managing the shift back to your professional responsibilities after focusing on your baby.

What to do:

• Discuss your return-to-work plan with your supervisor in advance, including the possibility of a phased return, flexible hours, or remote work if needed.
• Ensure you have a clear understanding of how much support you’ll receive during your transition back.
• Keep in touch with colleagues and stay updated on major changes that happen while you're away.

7. Take Care of Yourself

It’s easy to get caught up in the logistics of preparing for maternity leave, but remember that you also need to take care of yourself. You’re about to undergo a significant life change, so managing your health and well-being before and after the baby arrives is vital.

What to do:

• Schedule regular prenatal checkups and any other necessary health appointments.
• Take breaks when needed and make sure you're getting enough rest as your due date approaches.
• Don’t be afraid to ask for help with work or personal tasks during this busy time—whether it’s with your team, family, or friends.
• Prioritise self-care: a balanced diet, staying active (within your doctor’s recommendations), and mental wellness are crucial for managing stress and feeling your best.

Preparing for maternity leave is no small task, but with a little planning and the right mindset, you can ensure a smooth transition and set yourself and your team up for success. By keeping these tips in mind and staying organised, you can confidently step away from work, knowing that everything is in good hands.

Remember, maternity leave is a time for you to focus on yourself, your baby, and your family, so don’t forget to prioritise your well-being during this exciting and transformative period as well!

Good Luck to everyone going through this kind of situation & see you on the other side!